A Glimpse of What We Handle on Your Wedding Day
- Follow hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion
- Accept food deliveries and help set up for bridal party
- Make sure personal flowers i.e. bridal bouquet, bridesmaid”s flowers and father of the bride’s boutonnière arrive on time
- Blot personal flowers with paper towels and distribute to wedding party
- Make sure photographer arrives on time and has a “must shoot” list
- Help photographer facilitate “First Look” and gather bride, bridal party and immediate family for photos
- Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
- Assist bride with putting on her wedding gown
- Use of “Wedding Day” Emergency Kit (just in case)
- Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day
- Communicate with best man to make sure groom is getting dressed and on-time
- Make wedding party aware of any last minute details
- Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location
- Work with wedding officiator to choreograph wedding ceremony, processional and recessional
- Alert wedding party as to where they need to be the following day, and at what time
Pre-Ceremony
At brides “getting dressed” location:
- Set up programs and other ceremony items i.e. guest book, unity candles, kiddush cups, wine or yarmulkes
- Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
- Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location
- Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher
- Ensure that ceremony musicians have arrived and direct them as to where to set up
- Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians
More Inclusions
- Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
- Communicate with bride and groom so that they know how much time remains before the start of the ceremony
- Handle any emergencies that may arise
- Line up the bridal party for their entrances down the aisle
- Cue ceremony musicians when bridal party is ready to begin processional
- Gather family and friends for after ceremony photo
Go Back
Ceremony
Prior to Reception
- Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer
- Arrange escort cards
- Oversee floral/décor is set up
- Ensure that tent and lighting are set up properly and troubleshoot as needed
- Meet with catering staff to confirm food timeline
- Set up guest book and pen, champagne flutes, cake cutting utensils
- Set up table numbers/names and menu cards
- Set up amenities baskets, hand towels, candles etc. in bathrooms
- Ensure proper flow of cocktail hour food
- Look over dining tables and make sure they are set up properly
- Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
- Help guests locate their escort cards and dining tables
- Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
- Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
- Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
- Cue best man and father of the bride when they are about to be announced for toasts
- Be aware of timing of catering service and make sure people are served promptly
- Distribute final payments/gratuities to vendors at the end of the evening
- Prevent & fix any problems that may arise during your event
- Remain easily accessible through the entire event in case there are any details you would like attended to
- Set up favor table towards the end of the evening
- Pack up gifts/miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
- Coordinate reception departure transportation
Reception
“She is quite the bride whisperer... she planned and managed the best day of my life.”
From the get-go, Kim thought of absolutely everything. As the weeks and days got closer, I was able to tune out a bit from all the details and really just relax with my groom, friends, and family. On the wedding day, thanks to Kim and her big heart, she was able to keep me at ease. Once we finished the ceremony, I was able to be fully present in the moment as I knew Kim could manage every detail. What she was able to pull off was impressive, and she does it all with a calming and kind demeanor.
Cristina
"Everything ran like clockwork, and we really enjoyed our day without worrying about a thing."
David and I are on our way to the airport, but we could not wait until we came back to thank you again. I know we said this a million times yesterday, but you are absolutely AMAZING! We do not know how you do what you do for a living. You have such a calm and collected temperament, and your attention to detail is incredible. Our friends and family loved meeting and spending time with you as well. Allison, my Maid-of-Honor, said you felt like an old friend. Thank you again for everything!
Abby and David
"Tom and I were very nervous, but you really put us at ease and it ended up being one of the greatest nights of our lives."
I wanted to thank you from the bottom of my heart for all of your help with our wedding. I truly cannot imagine how we could have done anything without you! From helping us with the vendors, to managing the band, to helping me bustle my dress—you kept things going so smoothly it was incredible. Everyone keeps telling us what a great time they had and it was in such a large part thanks to you and all of your hard work.
Maggie and Tom
"I truly believe that you made the day run as smoothly as it did and made it a very magical time for Melissa and Aron."
You are remarkable. You kept calm in the eye of a potential disaster. You did not let Melissa and me know how worried you were about the caterer, and when it became necessary to don gloves and help plate, you did so without complaint or hesitation. I really do not know the words to adequately tell you how much I appreciated your assistance before and at the wedding. Thank you, thank you, thank you.
Jane, Mother-of-the-Bride
"You allowed me to be so calm and just enjoy the day and not have to worry about anything!"
I don’t know how you do it—every time I needed the tiniest thing, you were there taking care of it. I know there must’ve been a million things, both planned and unforeseen, that you took care of behind the scenes without us even knowing. You really went so above and beyond what we expected, and our wedding day would not have been anywhere near as wonderful without you. Thank you so much, from the bottom of our hearts!
Sarah and Jason
“So professional, so thoughtful, so warm, that’s what you are.”
You went above and beyond to make Jen and Chris’ wedding so memorable. We are eternally grateful not just for what you did, but the way you did it. Thank you, thank you, thank you!
Linda, Mother-of-the-Bride
"I have no idea how we would have pulled everything together without you."
It’s been amazing working with you and we can’t thank you enough for helping us on our special day. We will certainly remember it forever. Thanks again!
Saya and Dana
"I had a wonderful time at my own wedding—and that is because of you."
We just returned from our honeymoon. It was fabulous! Thank you so much for all of your beautiful work and help during our wedding prep and the day of.
Sasha and Kas
"You went above and beyond..."
Firstly, thank you so much. I doubt “Thank You” is ever going to be enough for us to say to you. We would love to act as a reference for you, should you need any in the future.
Lisa and Mitchell
We are practically speechless with gratitude. You were an integral part of what was an incredibly memorable wedding weekend!
Jennifer and Matthew
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